In the miscellaneous receipt data, all direct information from incoming receipts is recorded in the sidebar on the right.

If the incomin receipt is in digital form (ZUGFeRD or XRechnung), it can be dragged and dropped into the “Attachments” area. The header data, totals and payment deadlines are then automatically transferred to the document fields.

Since additional documents can be stored in the file attachments, the e-invoice must be marked as “original” using the corresponding checkbox. The first XML (or PDF with integrated XML) that is inserted into the file attachments is automatically marked as “original”.

The XML preview displays the XML invoice in a form that the user can read. This also allows details that are not imported (e.g. the items in the document) to be checked.

 

Miscellaneous data of an incoming receipt

 

The following document data is recorded:

 

In the general block

Processing number	Protected input field	The processing number is an internal document number that facilitates the filing and recovering of documents. If the corresponding counter is activated in the program settings, the entry number is automatically assigned consecutively.
Receipt number	Simple input field	The document number is the external number of the  incoming document, this is the receipt number of the supplier.
Receipt date	Date field with calendar pop-up	The document date is the  invoice date printed on the receipt document.
Service date	Date field with calendar pop-up	The service date is the date on which the service was provided, e.g. the date of delivery.
Booking date	Date field with calendar pop-up	The booking date is an internal date, which can be set as soon as the document has been recorded in the accountancy.
Category	Selection list	Through “category”, receipts can be grouped individually, for example, they can be assigned to different cost centers. Possible values of categories can be defined individually in the program settings.
Notes	Simple input field	Different informative details and notes concerning a receipt can be entered here.

 

In the supplier address block

Supplier	Protected input field / button	In the field “supplier”, the matchcode of the invoicing party is entered or searched via the Joker-symbol*. Information about the assigned supplier can be accessed via the button behind the entry field. The address field below is informative and contains the address data of the assigned suppliers. Only contacts of the type “supplier” can be assigned in “incoming receipts”.
Address	Locked input field	The address field is informative and contains the address data of the assigned supplier.

 

In the block receipt amounts

The individual net totals of the incoming receipt are recorded in the net fields, separated according to the individual tax rates. In the gross fields and VAT fields, the gross amounts and VAT amounts are calculated and shown based on the tax rates and the net amounts. Alternatively, the gross amounts can also be entered. VAT and net are then calculated back.

Net without VAT	simple input field	Enter the total net amount of the invoice that was calculated without VAT.
Net half VAT	simple input field	Enter the total net amount of the invoice that was calculated with half VAT.
Net full VAT	simple input field	Enter the total net amount of the invoice that was calculated with full VAT.
Net sum	locked input field	Calculation of the net sum from the amounts with different VAT.
Gross without VAT	simple input field	Calculation of the total gross amount of the invoice, which was calculated without VAT. Alternatively, the gross amount can also be entered here. The net amount will then be calculated accordingly.
Gross reducedVAT	simple input field	Calculation of the total gross amount of the invoice, which was calculated with reduced VAT. Alternatively, the gross amount can also be entered here. The net amount is then calculated accordingly.
Gross full VAT	simple input field	Calculation of the total gross amount of the invoice, which was calculated with full VAT. Alternatively, the gross amount can also be entered here. The net amount is then calculated accordingly.
Gross sum	locked input field	Calculation of the gross sum from the amounts with different VAT
Reduced VAT	locked input field	Calculation of the VAT amount of the invoice, which was calculated at half VAT.
Full VAT	locked input field	Calculation of the VAT amount of the invoice, which was calculated with full VAT.
Sum VAT	locked input field	Calculation of the sum of VAT amounts
VAT rate % [reduced]	protected input field	The half VAT rate is taken from the program settings. For foreign invoices, the rate can be adjusted for each document. The field can be changed after double-clicking on the field name.
VAT rate % [full]	protected input field	The full VAT rate is taken from the program settings. For foreign invoices, the rate can be adjusted for each document. The field can be changed after double-clicking on the field name.

 

In the block deadlines

Discount date	Date field with calendar pop-up	Enter the date by which the receipt amount can be paid minus the discount. If the discount period was entered in the supplier’s contact details, the due date is automatically determined for the incoming receipt based on the receipt date. The due date can be adjusted differently for each receipt.
Date due	Date field with calendar pop-up	Enter the date by which the receipt amount should be paid without a discount. If the net deadline was entered in the supplier’s contact details, the due date is automatically determined for the incoming receipt based on the receipt date. The due date can be adjusted differently for each receipt.

 

In the payment block

Discount rate %	simple input field	The discount rate is taken from the stored contact details of the supplier or can be entered directly
Sum after discount	locked input field	Based on the discount rate, the value for the total after discount is calculated automatically.
Absolute amount discount	simple input field	Based on the discount rate, the value for the absolute discount amount is calculated automatically. Alternatively, an absolute discount amount can be entered and the discount rate is then calculated automatically.
Payment type	selection list	The payment method selection list is used to select how the receipt is/was paid. The values ​​available in the list are freely defined in the program settings/selection lists.
Payment	locked input field	The total of all (partial) payments entered in the separate payments area appears in the payment field. If the total after the discount and the payment amount match, the receipt will now be shown in green = fully paid in the list view.
Open sum	locked input field	The Open Total field shows the value resulting from the total after discounts minus payments made.
Payment date	locked input field	The Payment Date field contains the date of the last payment for this receipt.
SEPA export on	Locked input field	If the receipt has been exported via SEPA, the export date will be displayed here.
SEPA exported	Checkbox	The SEPA export automatically checks the checkbox. The date can also be set manually or removed again (e.g. if the export failed and needs to be repeated).
Finalized	Checkbox	A receipt can be marked as finalized using the finalized checkbox.