In the miscellaneous receipt data, all direct information from incoming receipts is recorded.

 

Miscellaneous data of an incoming receipt

 

These are in particular:

 

Processing number	Protected input field	The processing number is an internal document number that facilitates the filing and recovering of documents. If the corresponding counter is activated in the program settings, the entry number is automatically assigned consecutively.
Document number	Simple input field	The document number is the external number of the  incoming document, this is the receipt number of the supplier.
Booking date	Date field with pop-up  calendar	The booking date is an internal date, which can be set as soon as the document has been recorded in the accountancy.
Document date	Date field with pop-up  calendar	The document date is the  invoice date printed on the receipt document.
VAT rates	Protected input fields	The VAT rates are imported from the program settings. For foreign receipts the rates can be customized by document.  The fields are changeable after a double-click on the field names.
Supplier	Protected input field / button	In the field “supplier”, the matchcode of the invoicing party is entered or searched via the Joker-symbol*. Information about the assigned supplier can be accessed via the button behind the entry field. The address field below is informative and contains the address data of the assigned suppliers. Only contacts of the type “supplier” can be assigned in “incoming receipts”.
Category	Selection list	Through “category”, receipts can be grouped individually, for example, they can be assigned to different cost centers. Possible values of categories can be defined individually in the program settings.
Notes	Simple input field	Different informative details and notes concerning a receipt can be entered here.
Invoice amounts	Simple and locked input fields	The single net sums of the incoming invoices are recorded in the net fields, separately for each individual tax rates. In the gross fields and VAT fields, the gross and VAT amounts (based on the tax rates and net amounts) are displayed. Alternatively also the cross amounts can be entered. Then the VAT and net sums will be counted back.
Deadlines	Date field with pop-up calendar	If cash discounts and net terms have been deposited in the contact details of the supplier, the due dates will be calculated automatically from the receipt date of the incoming invoice. The due dates can be customized differently for every receipt.
Cash discount calculation	Simple and locked input fields	The discount rate is taken from the recorded contact details of the supplier or can be entered directly and modified. Based on the discount rate, the values for the sum after discount and the absolute discount value are calculated automatically. Alternatively an absolute discount amount can be entered. Then the discount rate is calculated automatically.
Payments	Simple input field	The “payment” field displays the sum of all partial payments. If the sum after discount and the payment amount match, the receipt will from now on be highlighted in green font = completely paid.
SEPA Export	Locked input field / checkbox	If the receipt has been exported via SEPA, the export date will be displayed here. Via the checkbox the date can also be entered or deleted manually (e.g. if the export has failed and shall be repeated).
Methods of payment	Selection list	The payment method can be selected from the list of payment options. The values available through the list are defined manually in the program settings.
Finalized	Checkbox	Through the checkbox “finalized”, a document can be highlighted as completed.